Modules

Projects

Tasks, projects, releases and time tracking. From daily task lists to team planning, documentation and SLA management.

Task management

List, Kanban board and compact task view. Custom types, statuses, fields, filters and saved views. Subtasks, epics, links, estimates and time tracking.

Sprints and releases

Plan sprints and group tasks into releases. A sprint can start and end automatically. Unfinished tasks return to the backlog or move to the next sprint.

Automation and bulk changes

A status change can pass a task to the next person. Update fields, tags, releases and statuses across many tasks after checking which changes can be applied.

Breaking down work

Break a task down by skills and estimates, then create linked tasks from it. Keep the work breakdown you need for team planning.

Reports and timeline

View tasks and project phases on a timeline, with reports by person, status and selected fields. Share dashboards, reports and filters with read or edit access.

AI task assistant

Summarise a request, identify missing information and draft a reply. Set your own prompts and rules for each project. The assistant uses your own model; you can insert its reply into the comment editor.

Documentation and knowledge base

Spaces with pages, attachments, mentions and task links. Change history and restoration of earlier content. Import from Confluence preserves the page structure and attachments.

Team workload planning

Estimate availability using the calendar, past working time and skills. Account for time spent on corrections and each person's share in a project. Project teams and time logging reports.

Git and AI usage

GitLab repositories linked to projects, commits, and added and deleted lines of code. Records of AI accounts, request counts and token usage. AI costs by project once connection prices are configured.

SLA

Separate response and resolution times. A task status can start, stop or pause the timer. Priorities, time remaining and missed deadlines.

Projects Extended also includes knowledge spaces, Git, AI statistics and accounts, workload planning, project teams, time logging reports and SLA. It includes everything in Basic. Without HR, time reports do not account for employee absences.

HR

Employee data, working time and HR matters. Extended adds employee development, bookings, events and access management.

Employee data and working time

Employee profiles, attendance and absences, requests, allowances and cover arrangements. Time records, work modes and overtime.

Onboarding and offboarding

Checklists with people responsible for each activity. Record completion, a date and a comment for every item.

Employee medical checks

Medical check expiry dates and attached documents. Reminders about missing or expiring checks.

Competence centres

Assign employees to competence centres and define their roles in the organisation.

Acknowledgements and announcements

Versioned regulations, policies and announcements. Publication, acceptance and confirmation history.

Trophies and praise

Award employees Trophies with a description and browse praise across the company.

Permission management

Access to systems, projects and resources. Request, grant, revoke and audit permissions. Grant or revoke access in bulk, too.

Bookings

Rooms, desks, parking spaces and shared equipment. Availability hours, booking duration, capacity limits and working-day restrictions. Custom statuses and approval workflows.

Company events

Meetings and team events with registration, capacity limits and attachments. Pre-event reminders by email or through a configured Slack integration.

Surveys and quizzes

Open, single-choice, multiple-choice and yes/no questions. Answer scoring, results and statistics. Time limits for a whole quiz or individual questions, with a countdown for participants.

Skills and requests

An employee submits a skill and a manager confirms their level. Pending requests are also visible.

Circles

Employee groups with leaders and membership invitations. Leaders can decide on absence requests from circle members.

Personal data authorisations

Records of authorisations for data sets: employee, authorising person and date granted. Download the authorisation document.

Creative work

A report for a selected period with code and AI usage data. A PDF document based on Git data is also available.

Learning games

The Dylemat game: team decisions across a series of scenarios, followed by a summary of the results.

HR Extended includes permissions, bookings, events, surveys, skills and requests, circles, personal data authorisations, creative work and learning games. It includes everything in Basic. Employee contracts and rates belong to Finance.

Calculating overtime from time logged against tasks requires Projects. The full creative work report uses data from Projects Extended.

Finance

Employee contracts and rates, customer contracts, billing and customer profitability. Financial data sits in a separate area, with sign-in verified by a code.

Contracts and rates

Employee contracts, salaries, hourly rates and deductions. The data needed to calculate labour costs and settlements.

Customer contracts and billing

Framework and one-off agreements, projects, teams, orders, rates and attachments. Bill task time by person and time entry, with unassigned rates flagged. Contract change history.

Costs and profitability

Labour costs by employee, project and customer. Revenue, margin and overheads in profit and loss reports. Estimated and actual costs shown separately, with labour cost export to a spreadsheet.

Document workflows

Custom document types and approval workflows. Decide who can change a status and who receives the document next. Change history, attachments and notifications.

Business trips

Settle travel expenses, mileage, daily allowances and additional costs, accounting for meals provided. Attach supporting documents and print the expense report.

Optima and payment files

Payroll data from Optima and payment file preparation. Select payroll lists, check for missing data and compare the payment total with the payroll.

Finance requires at least Projects Basic.

CRM

Companies and contacts

Company and contact records, job titles and decision-maker flags. View related contacts and sales opportunities in each company record.

Sales opportunities

List and Kanban views. Owner, stage, value and sales probability, acquisition source and customer interests.

Offers

An offer catalogue with prices and descriptions. Mark the offers a customer is interested in on the opportunity.

Contacts and activity calendar

A history of calls and meetings, activity calendar and follow-up date. Plan the next step as you log an activity.

Message templates

Email, text message and call script templates with the selected person's details. Copy the prepared text or open it in your email application.

Sales statistics

The number and value of opportunities at each stage, and the number of recorded activities. Reports for a selected period with links to individual records.

On-call duties and checklists

On-call duties

On-call planning, schedules, automatic notifications and team rotation. Download an Excel report for a selected period.

Checklists

Recurring daily, weekly and monthly checklists. Task groups, roles, activity comments and a completed-item counter. Completion history.

Equipment and licences

Equipment records

Laptops, monitors, phones and other company equipment. Statuses, custom attributes, inventory codes and change history.

Equipment transfers

The recipient accepts or rejects the transfer. Until acceptance, the equipment remains assigned to its current holder.

Licences and users

Licence records with dates. Assign licences to selected employees, including several people at once, and view everyone using a licence.

Licence costs

Prices, currencies and periods when costs apply. A separate licence cost report.

From the first task
to project billing.

Each project can have its own workflow. Set task types, statuses and fields, and let your team choose how to view the work.

List, Kanban board and compact task view.
Custom statuses, transitions and task types.
Subtasks, epics, links and sprints.
Estimates and time logged against tasks.
Custom fields, filters and saved views.

Explore task management

A dashboard to start your day

Tasks, calendar, on-call duties, time, statistics and mentions on one screen. Choose widgets, reorder them and adjust their width. Add a custom task list from a saved filter.

Personalisation

Light or dark theme, colours, table density, language and time zone. Reorder menu sections and items to keep the features you use most close at hand.

Shared search

Find tasks, employees, knowledge pages and documents awaiting approval in one place. Narrow the results with filters and return to recent searches.

File library

Search and filter files, images and documents. Upload several files at once, use them in the application and download selected files as a ZIP archive.

Integrations

Receive notifications in Slack and connect projects with GitLab repositories and code statistics. Import tasks and work history from Jira, plus pages and attachments from Confluence.

AI assistants
in your tasks.

It uses the task description, fields and comments, along with your project guidelines. Chat with it in a panel beside the task.

Included in Projects - Basic. Enable it in your project and connect your company’s AI model.

Summarise a ticket

Bring together the key details and see what information is still missing.

Draft a reply

The assistant suggests a response, including in the customer’s language. Insert it into the comment editor, review it and publish.

Set up your own actions

Add instructions and action buttons tailored to each project.

Automate processes

Describe what should happen when a ticket arrives or an employee joins. The assistant maps out the steps, assigns responsibilities and runs the process you approve.

Carry out tasks

Ask it to create subtasks, assign people or update statuses and deadlines. The assistant shows you a plan of changes and carries it out after your approval.

Find answers in company knowledge

Ask how a similar issue was resolved. The assistant searches tasks and documentation, cites its sources and respects the user’s access permissions.

Calculate the price for your business.

Price per individual user account. You can change modules later.

External users: €1 per account / month. Access to tasks and projects.

Number of users

External users

Projectsfrom €2

Basic: tasks, projects, releases, reports, time tracking and an AI task assistant using your own model.

Extended: also includes Git, code and AI statistics, spaces, workload planning, project teams and SLA.

HRfrom €2

Basic: employee profiles, attendance, absence requests and allowances, time records, cover arrangements, acknowledgements, medical checks and overtime. Onboarding and offboarding checklists, competence centres and Trophies.

Extended: also includes bookings, events, surveys and quizzes, access management, creative work, skills and requests, circles, personal data authorisations and learning games.

Finance€4

Employee contracts and rates, customer contracts and revenue, fixed costs, document workflows, bank exports, business trips and profit and loss reports.

Requires Projects, from €2 / account / month.

CRM€2

Companies and contacts, sales opportunities, offer catalogue, activity calendar, follow-up dates, message templates and sales statistics.

On-call duties and checklists€2

On-call schedules and reports, plus recurring checklists with assignees, comments, progress and completion history.

Equipment and licences€2

Equipment records, transfers with receipt confirmation, statuses and change history. Licence dates, employee assignments and costs.

Need an installation on your own servers? Ask for a quote.

We built it
for our own business.

At 9bits, we build and maintain software for corporations, startups and smaller businesses. We employ over 200 engineers.

We used Jira for years. As the company grew, so did licence costs, and missing features meant more add-ons. We also needed a place for employee matters, equipment and billing.

That is how say.work began. We use it ourselves and develop it based on our everyday work.

Meet the team

We will migrate your Jira data

We have a tool to migrate projects, tasks and work history. You do not have to start with an empty system.

Departments working together

Projects, HR and Finance use data in the same system. Time logged against tasks also feeds customer billing.

Built and supported in Poland

We develop the system in Poland. We also offer support in Polish for implementation and everyday use of say.work.

Selected 9bits clients

For businesses of different sizes.

Small businesses

Tasks, documents and employee requests. Start with the module you need now and add more as your business grows.

Medium-sized businesses

Document workflows, collaboration between departments and project costs. Time records and billing help you assess labour costs and customer profitability.

Large organisations

SLA, reports, on-call duties and company procedures. Permissions and change history help you oversee the work of many teams.

Keeping company
data secure.

We protect data through an Information Security Management System aligned with ISO 27001, ISO 27017 and ISO 27018. These standards cover information security, cloud services and personal data protection.

Regular audits check compliance with these standards.

Sign-ins can be verified with a code from an authenticator app or email. The administrator sets the rules for two-step verification and periodic password changes.

We store data in the European Union. You can also deploy say.work on your company's own servers.

Before your first
implementation.

Can I buy bookings separately?

Bookings are part of HR Extended, together with events, surveys and quizzes. They are not priced separately.

Why does Finance require Projects?

Customer billing uses time logged against tasks. If Projects is not already selected, the calculator adds Basic and includes its price. If you have already selected Extended, it stays selected.

How many users do I pay for?

Every individual user account in every selected module. If you choose Equipment and licences alone for 20 users, the monthly price is 20 × €2, or €40.

Can I try the system?

We offer a demo and trial access. During the meeting, we will agree which modules you want to try.

Manage your businessin one place.